This timeline is provided by FALSC: https://falsc.libguides.com/ILS-Implementation/timeline
Updated February 8, 2021
Activity | Date | Responsibility |
---|---|---|
Complete and Return P2E input file | Oct 26 2020 | FALSC |
FALSC copies Aleph production data to clone server for all 40 institutions | Oct. 30 2020 | FALSC |
Ex Libris runs scripts for various fixes and to add additional local fields | Nov 2 2020 | Ex Libris |
FALSC extracts and puts on clone the PDA01 records in MARC format | Nov 2 2020 | FALSC |
FALSC puts the P2E input file on clone server | Nov 2 2020 | FALSC |
Ex Libris delivers Migration Forms for all institutions to FALSC | Nov. 4 2020 | Ex Libris |
Draft eResource Activation Forms due to FALSC | Nov. 6, 2020 | FALSC/Library staff |
Testload Kickoff Meeting (for all library staff) | Nov. 10, 2020 | Ex Libris/Library staff |
Draft eResource Activation Forms to Ex Libris | Nov 16, 2020 | FALSC |
Alma Staff Roles Worksheet Distributed to the ILS Coordinators | Nov. 18, 2020 | FALSC |
Draft Migration Forms completed for all institutions | Nov 18, 2020 | FALSC/Library staff |
Final Migration Forms completed for all institutions | Nov 25, 2020 | FALSC |
Final eResource Activation form due to Ex Libris | Dec 4 2020 | FALSC |
Ex Libris delivers Configuration Forms to FALSC for all institutions | Dec. 4, 2020 | Ex Libris |
Ex Lbris extracts data to build Alma instances | Dec 7-20, 2020 | Ex Libris |
Vanguard Alma environments unavailable | Dec 15 2020 | Ex Libris/Library staff |
Draft Configuration Forms completed for all institutions - FALSC will be completing forms | Jan. 13, 2021 | FALSC |
Alma Staff Roles Worksheet due to FALSC | Jan. 15, 2021 | ILS Coordinators |
FALSC submits Final Configuration Forms to Ex Libris | Jan. 20, 2021 | FALSC |
Ex Libris turns over Alma to FALSC for initial testing and staff roles | Jan. 26, 2021 | Ex Libris |
FALSC begins setting up staff user accounts for all libraries in Alma | Jan. 26, 2021 | FALSC |
Training Working Group with FALSC: Spring Workshops webinar | Feb. 4, 2021 | Training WG/FALSC |
Meeting with all interested staff: Data Review and testing | Feb. 9 2021 | Ex Libris/FALSC |
FALSC turns over Alma to libraries for data review and testing | Feb. 9, 2021 | FALSC |
Staff User Accounts setup with roles/permissions - SSO Authentication testing | Feb. 9, 2021 | FALSC/Library staff |
Begin reviewing Alma data review | Feb. 10, 2021 | Library staff/FALSC |
Data Review Documents Webinar | Feb.12, 2021 | FALSC/ILS Coordinators |
Primo VE indexing is completed | Feb 15, 2021 | Ex Libris |
Primo VE released - First Look Webinar | Feb. 16, 2021 | Ex Libris/FALSC |
Begin testing staff user account's roles and permissions | March 1, 2021 | Library staff |
Begin Alma functional workflow testing | March 1, 2021 | Library staff/FALSC |
Begin testing third-party integrations for all institutions (SSO, patron loads, etc.) | March 1, 2021 | FALSC |
Begin Spring Workshops | March 1, 2021 | Ex Libris/FALSC |
Alma Analytics Webinar | March 9, 2021 | Ex Libris/Library Staff |
Day 1 reports desired: due to Systems Working Group | March 15, 2021 | Working Groups |
Spring Workshops for all library staff: 10 weekly workshops | Mar 1-May 7, 2021 | Ex Libris/FALSC |
UBorrow Functionality is Disabled in Aleph/Mango (reactivated in Alma/Primo after go live) | May 1, 2021 | FALSC |
Updated March 9, 2021
Activity | Date | Responsibility |
---|---|---|
UBorrow Functionality is Disabled in Aleph/Mango (reactivated in Alma/Primo after go live) | May 1, 2021 | FALSC |
Submit eResources Activation spreadsheets to FALSC | May 13, 2021 | Libraries |
Finalize Fix Routines for bibs, hldgs, and PDA records | May 17-20, 2021 | Ex Libris/FALSC |
All libraries and locations in Aleph are reflected in Alma Testload environments with the same codes | May 17-20, 2021 | FALSC, Libraries |
Changes to Migration Forms sent to Ex Libris | May 26, 2021 | FALSC |
eResource Activation Forms sent to Ex Libris (begin working on forms in April) | May 27, 2021 | FALSC |
Technical Services Freeze: Cataloging, Items, Acquisitions, Course Reserves | May 27, 2021 | Libraries, FALSC |
APFeed Processes Cease | May 27, 2021 | Libraries/FALSC |
Copy of Aleph Production data/records to the clone server | May 28, 2021 | FLVC/FALSC |
Extracts Aleph P2E files | June 1-4, 2021 | FALSC |
Extracts PDA MARC files - UTF-8 Format | June 1-4, 2021 | FALSC |
Extracts PDA P2E files | June 1-4, 2021 | FALSC |
Vendors in Aleph are reflected in Alma Testload environments with the same codes | June 15, 2021 | Libraries, FALSC |
Alma/Primo VE Testload environments no longer available | June 15, 2021 | Libraries |
Functional testing ends | June 15, 2021 | Libraries |
Alma Prod Configuration Freeze | June, 15, 2021 | All |
Most Aleph Processes Cease: All automated processes except Circulation | June 28, 2021 | FALSC/FLVC |
All Patron Load Files Cease | July 2, 2021 | FALSC/Libraries |
All Cash Exports Cease | July 2, 2021 | FALSC/Libraries |
Primo VE Indexing Complete | July 9, 2021 | Ex Libris |
Fulfilment/Circulation Freeze | July 9, 2021 | Libraries |
Aleph Frozen - Available in Read-Only Mode until July 2022 | July 9, 2021 | FALSC/FLVC |
Mango Frozen - Available in Read-Only until Sept 30, no patron empowerment features | July 9, 2021 | FALSC/FLVC |
Go Live for Alma and Primo VE | July 13, 2021 | All |
Uploads Offline Circ files to Alma | July 13, 2021 | Libraries |
12 TEST environments are released | July 23-30, 2021 | Ex Libris |