LLC Handbook: Circulation of Library Materials

LLC circulating materials are available for check-out to faculty, staff, currently enrolled Florida State College at Jacksonville students, and persons included in reciprocal borrowing agreements entered into by the College and other institutions. A current FSCJ identification card is required to borrow or “circulate” items. Instructional videos are available on how to find and renew materials.

While most library items circulate and may be taken outside the LLC for use, some materials have circulation restrictions based upon the type of the item (e.g., Course Reserves). Staff will advise patrons if an item has restrictions. Book detection systems prevent the removal of LLC materials that have not been properly checked out. Book drops are available on most campuses and centers for the return of library materials. A circulation procedure manual outlining specific circulation processes is maintained for use by staff and faculty at each physical facility.

Check Out:

• Unlimited number of items
• Books – 4 weeks
• DVDs/VHS - 7 Days
• Audiobooks – 14 days
• ILL – Loan periods vary by lending institution
• Periodicals – do not circulate
• Equipment and materials specifically available to faculty and staff – inquire at each location for details.

Returns:

• Materials must be returned by the due date either directly to the campus library or to a book drop location at each campus.
• Due dates for items are determined by the check-out period listed above, with no due date extending past the last day of the employee’s employment.
• Items not returned in a timely manner are declared “lost,” with library borrowing privileges blocked until the item is returned, replaced, or the item’s replacement value is paid to the College.

Renewals:

• Renewals are allowed on checked-out items if no other patron has requested the material.
• Renew online: Log into myFSCJ and then “Library and Learning Commons” (as above) to access employee library account and renewal options in Primo.
• Renew by phone: Provide your name and home address of record to LLC staff for verification.
• Renew by visiting a campus/center LLC: Patrons must present a current FSCJ ID card.
• Renewals must be done in person or by phone if items are overdue.
• Renewals will not go beyond the end of the last day of the employee’s employment.

Check Out:

• Limit 10 books / 3 AV items
• Books - 14 days
• DVDs/Blu-ray - 7 days
• Audiobooks - 14 days
• Interlibrary loan (ILL) - loan periods vary by lending institution
• Periodicals - do not circulate
• Equipment and materials, e.g., iPads, calculators, etc., (checkout varies by location)
• Tabletop games (available at some locations) – 7 days

Returns:

• Materials, other than tabletop games, must be returned by the due date either directly to the campus library or to a book drop location at each campus.  Tabletop games must be returned directly to the Circulation Desk in the library; they may be damaged if returned to a book drop.
• Due dates for items are determined by the check-out period listed above, with no due date extending past the last day of the last term in which the patron is enrolled. 
• Items not returned in a timely manner are declared “lost,” with library borrowing privileges blocked and a financial hold placed against the student’s College account until the item is returned, replaced, or the item’s replacement value is paid to the College.

Renewals:

• Renewals are allowed on checked-out items if no other patron has requested the material.
• Online: Log into myFSCJ and then click on the “Students” tab, then click on “Library & Learning Commons” under “Useful Links” to access library account and renewal options.
• Renew by phone: Provide your name and home address of record to LLC staff for verification.
• Renew by visiting a campus/center LLC: Patrons must present a current FSCJ ID card.
• Renewals of overdue items must be done in person or by phone.
• Renewals will not go beyond the end of the last day of the current semester.

Lost Materials, Debt, & Account Holds Processes

• Patrons are sent an initial email alert when any library item is due in three days.
• Patrons are sent a second email alert once any library item has been declared overdue (one day past due date).
• Patrons are sent a third email alert once any library item has been declared lost (30 days past the due date). Patrons are asked to return the item immediately to avoid further action.

In all cases of overdue/ lost/ missing materials, the library prefers that the original materials be returned to the library. In the discretion of the library manager, lost materials may be replaced with a replacement copy of the original material from sources such as Amazon. If no replacement can be arranged, the patron may make payment to their student financial account via student payment kiosks located in the library or the Bursar's office. Once payment is made, the patron should take the payment receipt to the library to ensure all patron accounts (library and Bursar) are cleared properly.