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Policies: Collection Development & Management Plan

This guide provides information regarding the policies and procedures that guides LLC operations at Florida State College at Jacksonville.

Collection Development & Management Plan (Reviewed and revised by the Faculty Librarian Council 05/2021)

Purpose Statement

The goal of the LLC’s Library Services team is to support the College’s educational objectives by ensuring an easily accessible, comprehensive collection of library materials and resources. The LLC is an instructional area open to faculty, staff, and students currently enrolled in an FSCJ course for which academic support services are provided.

Responsibility for Collection Development & Management

Responsibility for site-based collection development resides with the LLC’s Library Services team at each campus and center with input from faculty and students. The Library and Information Studies Discipline Council, along with the Executive Dean of Library Services, Director of Campus Library Services, Director of Online Library Services, and Library Technical Services Coordinator, collaboratively review recommendations for collections of e-resources and collegewide acquisitions.

The LLC’s holdings are managed by each campus LLC’s Library Services team in collaboration with the Library Technical Services Coordinator. The physical collection is reviewed monthly for missing and lost items; and regular shelf-reading ensures items are in order. Inventory of our collection is conducted before program accreditation reviews and annually at each campus and center. This process is essential to collection management, as it identifies items for replacement, retention or deselection (weeding).

General Collection Development Guidelines

In following the “One College” vision of the institution, all LLC physical and online collections are intended to be shared across the institution regardless of location. All materials added to the collections should be appropriate for the academic and casual edification of a student population enrolled in undergraduate and technical-level programs offered by the institution. Because all campuses offer general education courses, the physical library collections at each campus include materials that will support students in the completion of general education course requirements. Additionally, LLC physical collections aim to provide materials that are targeted to the unique programs that are housed at each site. Intercampus sharing of resources is highly recommended. The collection should be reviewed and inventoried on a regular basis to ensure appropriate currency, depth, and usage of the collection.

Subject-Specific Collection Development Guidelines

Subject-specific collections such as those that support Nursing, Allied Health, and Law should be developed and closely reviewed in collaboration with departmental faculty to ensure that these collections meet the specific accreditation standards for those programs. These programs often have stringent limitations on age of collection, and it is the intention of the LLC to meet all program accreditation standards. See the FSCJ Website for a detailed list of accredited programs.

General Guidelines for Selection

The selection of materials is a collaborative process and reflects equity, inclusion and diversity. Any student, faculty, or staff member may recommend materials be added to the collection by 12 accessing and completing the online Suggest A Purchase form. Final selection of materials is based on reviews, recommendations, listings of notable books, and subject bibliographies. Librarians use both qualitative (faculty response) and quantitative (size, age, potential use, and cost) data in the selection of materials. Cooperative sharing of resources is considered in both selection and retention of materials. The LLC does not normally purchase textbooks or provide access to electronic textbooks for the library collection.

Criteria for Selection

Materials are selected based on the following criteria:

  • Being deemed appropriate and relevant to the college curriculum and to the strengthening of the collection
  • Meeting high standards of quality in content and format
  • Being current and having enduring value
  • Representing diverse viewpoints


Weeding is essential to collection management. Outdated, inaccurate, lost, damaged, duplicate, and seldom used materials will be regularly considered for withdrawal. See Appendix 5 for Weeding Guidelines.

Shared Collection and Cooperative Agreements

In addition to managing robust circulating collections at all FSCJ LLC locations, the LLC participates in reciprocal borrowing activities with all academic libraries in Florida. These activities are outlined in the Florida Virtual Campus (FLVC) Resource Sharing Guidelines State University System Libraries / Florida College System Libraries Florida Virtual Campus Resource Sharing Standing Committee. The LLC is a member of the Florida Library Information Network (FLIN) for the purposes of reciprocal interlibrary loan privileges for member institutions.

Gifts to the LLC Library Collection

Holdings in the library collection may be supplemented by donation of materials from individuals or groups. Gifts to the library collection will be evaluated using the same criteria as the selection of new materials outlined in the Criteria for Selection Materials section of this document (see above).

The LLC may accept instructor's editions of textbooks, review copies of textbooks, or proprietary materials for the Course Reserves collection (not the permanent collection) only if there are no publisher usage limitations attached to the item. These include materials labeled Instructor’s Edition, Annotated Instructor’s Edition, Teacher’s Manual, Review Copy, or Not for Sale. The LLC reserves the right to refuse any materials for any collection if it reasonably deems that the 13 material may be in violation of any contract or law which limits usage rights. The LLC reserves the right to dispose of gifts that do not support or enrich the library collection. The donor will be informed of this practice when the materials are received. Materials become property of the College only after being cataloged and processed for integration into the permanent library collection.

The LLC cannot issue any statement regarding the value of materials donated. Donors may request an acknowledgement of the gift materials. The acknowledgement will include the number of items donated. The FSCJ Foundation is the only authorized unit that may accept cash gifts that support the library collection. For more information about Foundation policies, or to secure a copy of the Donation Form for Non-Cash gifts, please contact the FSCJ Foundation Office by phone (904) 632-3237 or email

Materials Supporting Accredited Programs

Collections for accredited programs should be developed and closely reviewed in collaboration with departmental faculty and program leaders to ensure that these collections meet the specific accreditation standards for those programs. See the Program Leader Survey. It is recommended that review for accreditation begins 1-2 years in advance before the self-study.

See the FSCJ Program Accreditation schedule for a complete list of programs and deadlines. There are 7 main areas the Library and Learning Commons covers in library collection resources for a given program.

  1. Narrative of facilities (i.e., hours of operation, staff, computer labs, study space, internet, reference services, orientations, tutoring)
  2. Reserve materials- corresponding with course numbers if available
  3. Circulating materials- grouped by subject areas/ LC areas. This corresponds to course curriculum subject areas.
  4. E-Resources- which include eBooks, LibGuides, streaming video and online databases (within subject area/ discipline range)
  5. Journal Access- which includes both in-house and online access within a subject area
  6. Monies spent/budgeted for specific acquisitions in a program. Especially databases, journals, books, or audio-visual materials.
  7. Collection development process- The librarians provide agendas and minutes of meetings with program managers and faculty. One of the tools is the Program Leader Survey. This survey gives librarians the parameters for selection and deselection and how much involvement in the process they would like to have.

Depending on the program, there may be extra resources such as computer applications, LibGuides, models, charts, equipment or special collections.


Library services staff and faculty members at each campus and center, with guidance and assistance from Library Technical Services staff, collaboratively manage acquisitions processes. LLC acquisition processes and procedures are overseen by Library Technical Services in cooperation with staff and faculty at each physical facility. Faculty, students, and staff are encouraged to submit requests for materials to support the College’s curriculum and community. The Suggest A Purchase form is available on the LLC website.

Course Reserves

A Course Reserves section is available in each LLC for faculty and staff to place items for in-library use by students, faculty, or staff. Faculty complete a Course Reserves Request Form. Library materials may be placed on Course Reserve for one term and will be returned to circulation at the end of term.

Personal items may be placed on Course Reserve for one term and will be returned to the requestor at the end of the term unless the requestor indicates otherwise; the LLC is not responsible for loss or damage to personal items placed on Course Reserves.

The LLC will add instructor editions to Course Reserves if the publisher has not restricted the material.

Archives and Special Collections

Archives and Special Collections is a newly established service unit within the LLC that seeks to preserve and archive important historical documents of Florida State College at Jacksonville. Additionally, the unit seeks to identify, collect, digitize and publish significant historical publications produced by FSCJ students, faculty and staff.

The physical collections of the Archives and Special Collections unit are housed within the Deerwood Center LLC. These collections are treated as secure and are not open to the public. Authorized LLC personnel conduct research within the collection.

Digital collections are open to the public. The digital publications published by the unit are housed on an open Islandora site that is administered in collaboration with the Florida Academic Library Services Consortium (FALSC). Digital Archives. Additionally, Archives and Special Collections LibGuides have been published to highlight and offer easy online access to significant collections.